HP Digital Sending Software 4.0 improves core business processes. Digital sending streamlines critical business document handling and integrates with existing IT infrastructures to maximize return, mitigate risk, and improve performance. HP DSS 4.0 is the link you need between your HP multifunction and stand-alone digital sending devices and electronic distribution and storage - - the key to a streamlined document capture-process-route system. The software integrates paperwork quickly into existing electronic workflows, so your documents are processed sooner, become more flexible, and remain more readily available. Transforming paper documents into electronic text would be laborious without ReadIRIS Optical Character Recognition (OCR). HP DSS 4.0 uses OCR to convert documents from image files to searchable text files in popular formats, including searchable PDF, Microsoft Word, .TXT files, and HTML. Documents can also be converted into XML, for easy integration into third-party content management applications. HP DSS 4.0 offers the tracking power to help you troubleshoot intelligently: a LOG file provides event records similar to Windows event log tracking. The administrator receives e-mail alerts for user and system-generated errors. Trust the secure channel. Selecting the secure send key on the HP device allows a document to be e-mailed securely using supported third party software vendors. The data is encrypted before it leaves the device, protecting it from outside access.